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PastView provides tools for the quick and easy renaming of items within collections in bulk and update metadata from collections in bulk.

Metadata includes any textual data relating to collections, items, attributes and entities and it is a critical aspect of archive management. Systematic organisation, storage, retrieval, and maintenance of metadata, is essential for the discovery and access of your digital collections.


Attributes & Attributes Sets

It is important to be able to organise your data as efficiently as possible. Consequently, at the point of upload, PastView’s advanced database enables each individual item to be assigned a series of relevant Attributes.

These Attributes might include the date a photograph was taken, the title, the name of the photographer, or the author. They can then be organised into Attribute Sets: the usual list of attributes you would expect to record for a specific type of item.
Applying Attributes is vital for the smooth and efficient structure of your collection, driving your search and helping to inform the specific searchable fields that support access and discovery.

Making your collections searchable is one of your main priorities, effectively enhancing access and discoverability.

Creating Attribute Sets is a way of organising and collecting data to make search results as quick and comprehensive as possible. An Attribute Set is the combination of data that makes up a particular format. For example, a journal set might include the issue number and date of publication. Photos might include the date the picture was taken, together with the place, venue, and photographer’s name.

Attribute Sets power your search through sub-categorisation, providing filters that can be applied separately between different formats.



Determining Entities within your collections enables them to be tagged and connected to other items, effortlessly bringing them together.

An Entity for ‘person’ might include a database of surgeons or musicians. For ‘place’ this could consist of hospitals or venues. For ‘thing’ it might be surgical or musical instruments.

Each Entity will have its own Attribute Set: all of the things that make up the unique qualities of that Entity. So for ‘person’ it might be first name, last name, date of birth, or occupation. Together with Attributes, Attribute Sets, and Entities, your database will be totally connected, allowing you to take full advantage of cross-collection searching.



A seamless integration with Google Analytics ensures you know exactly how your monetised collections are performing. Clear and comprehensive reports are readily available, helping you to better understand your audiences, their buying habits and determine your most sought-after subscription plans.


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